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General Bid Information

The City of Newnan is a government entity and tax-exempt.  We are located approximately 35 miles SW of Atlanta, GA. Please contact the Accounts Payable department at 770-254-2351 to obtain a copy of our tax exempt certificate and W-9 form, if needed. 

All individuals or businesses who conduct business with the City of Newnan will be required to submit a W-9 form prior to obtaining payment for services rendered or purchases made by the City.  Here is the link for the W-9 Form for your convenience.  Please complete the form and email it to Accounts Payable at ggibson@cityofnewnan.org, or fax it to 770-254-2353, Attn: Ginny.

Bid packages are located under Business/Bids and may be printed for use by vendors wishing to submit proposals or bids for the open items listed.  Hard copies of RFP's or Invitations to Bid may be picked up at or requested from City Hall, 25 LaGrange Street, Newnan, GA.  The telephone number is 770-254-2358.

Bids submitted after the stated deadline will not be accepted.  No exceptions will be granted. 

Reserved Rights
The City of Newnan reserves the sole right to evaluate the bids submitted; to waive any irregularities therein; to reject any and all bids; and award a contract in the best interest of the City.  The City of Newnan reserves the right to reject any and all proposals submitted in response to the RFP, in whole or in part, and to award a contract pursuant to the RFP or cancel the RFP if it is considered to be in the best interests of the City of Newnan. The City of Newnan further reserves the right to make changes to the RFP at any time by issuance of written addendum/addenda, amendment(s) or clarification(s).

An Invitation to Bid is not to be construed as a contract or as a commitment of any kind; nor a commitment of the City of Newnan to pay for any cost incurred in the submission of a response or for any cost incurred prior to the execution of a formal contract.

General Conditions
Upon submission of a bid, the bidder hereby certifies on behalf of his company or organization that:

1. The bid is genuine and not made in the interest of, or on behalf of, an undisclosed person, firm or corporation.
2. The bid is not submitted in conformity with any agreement or rules of any group, association, organization or corporation.
3. The bidder has not directly or indirectly induced or solicited any other bidder to submit a false or sham bid.
4. The bidder has not solicited or induced any person, firm or corporation to refrain from bidding.
5. The bidder has not sought by collusion to obtain for itself any advantages over any other bidder or over the City of Newnan.

Contract Award
Awards are usually made within 14 days of submission deadline, pending Council approval.  An order may be awarded to the vendor whose bid is determined to be the most advantageous for the City of Newnan, considering all the conditions set forth in the RFP. While price will be an important factor, it alone will not be the deciding factor in the selection process. Issuance of an RFP does not constitute a commitment on the part of the City of Newnan to award a contract pursuant to the RFP.

Equal Opportunity

The City of Newnan prohibits discrimination on the basis of race, color, gender, religion, national origin, or disability in connection with employment of any person, or the award of any contract with the corporation. The City of Newnan will provide equal opportunities without regard to race, color, gender, religion, national origin, or disability, by requiring that any bank doing business with the corporation provide equal opportunity to persons and businesses employed by, or contracting with the supplier of products and services to the Corporation.

Access to Public Records Act

Each vendor should give specific attention to the identification of those portions of its proposal that it considers confidential, proprietary commercial information or trade secrets, and provide justification as to why such materials, upon request, should not be disclosed.